Volunteer Coordinator -
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Arrive at venue at least two hours prior to first
screening and remain until after last film is over and emptied the theatre. –
Simply arrive on time
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Organizes a “Call for Volunteers Campaign” before the
event to recruit volunteers –
Utilize
social media, create an incentive program, speak to classes (within the department
and outside the department).
●
Collaborates with ACE other community organizations to
recruit volunteers – Get contact information for these organizations
●
Creates and maintains Volunteer Database – Use Spreadsheet
to create my own database and use previous volunteer information to boost
initial outreach. Write a letter to previous volunteers asking them to
volunteer again based on their experience.
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Functions as point person for all volunteers (ACE
volunteers and UNCW students, and others as appropriate) and answers all
volunteer questions – Make sure a comprehensive plan is formed before
volunteers are recruited so I have answers for these questions.
●
Maintains effective communication with all volunteers
via email, phone, and social networking sites
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Creates and maintain all volunteer schedules, has back
up plans in place, and directs all volunteers towards appropriate team members
for duty; obtain programming schedule for the day of ASAP and develop a shift
program for volunteers.
●
Assesses volunteer needs based on specific department
needs and works with department heads to creates volunteer information sheets
to be provide to volunteers in advance of the day of the event. Determine how
many volunteers will be required by contacting departments heads; get a very
good estimate of what will be needed in this regard.
●
Perform regular check-ins with each Department
throughout day to ensure prompt resolution of any volunteer related issues. –
After volunteers are recruited, make sure they do their jobs, maintain communication
with the department heads and myself, etc.
●
Perform walk through pre and post vent to ensure that
site has been cleaned and left in excellent condition.
● Writes
thank yous for all volunteers post-festival and enters all volunteer related
contact information into a volunteer database for future use. - Utilize the database
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